Coaches: How to review submissions, update statuses, and communicate next steps on S2S

Whether your team has an established recruiting process or has always selected dancers through formal auditions, Studio 2 Stadium’s Common Recruit Video gives you a starting point for getting to know prospective dancers.

You can review their materials, identify dancers you want to learn more about, and keep them informed as you make decisions. Your program continues to set its own requirements, timelines, and selection process.

Here’s how to approach your submissions and understand what each status communicates.

Find your submissions

Log in to Studio 2 Stadium and select the stars icon to access your Common Recruit submissions. From there, review dancers’ materials and update their submission statuses as your evaluation progresses.

These updates help dancers understand where they stand. Choose the status that accurately reflects your program’s current decision.

Under Review: You’re evaluating the dancer

Use Under Review when your staff is actively reviewing a dancer’s submission and has not yet made a decision about moving them forward.

For example, you may have watched the video and want another coach’s input, or you may still be considering how the dancer’s strengths align with your program.

What the dancer’s email says:

The email encourages dancers to keep their profiles updated and remain patient while the review process takes place.

Because this message tells the dancer that your staff is actively evaluating their materials, use it when that review is underway.

Accepted: You want to move the dancer forward

Use Accepted when you’ve reviewed a submission and want the dancer to take the next step in your recruiting process.

Accepted does not mean an official offer, a guaranteed roster spot, or an exemption from your program’s additional requirements. It means you’re interested in continuing the conversation.

Your next step might be a call with your staff, a campus visit, a request for additional materials, or an invitation to advance to the next stage of your selection process.

What the dancer’s email says:

The email also directs dancers to check for follow-up communication from your program, prepare questions, and continue updating their profiles.

The wording is intentionally open-ended because each school’s process is different. After selecting Accepted, follow up with the specific action you want the dancer to take. Include any relevant requirements, deadlines, and links so they know how to move forward.

Released: You’re not moving the submission forward

Use Released when you’ve reviewed a dancer’s materials and decided not to move forward with them at this time.

The dancer receives a supportive email explaining your decision and encouraging them to continue exploring programs that align with their strengths and goals. It also offers practical next steps, including keeping their profile current and building relationships through outreach, clinics, and events.

This gives dancers clarity and encouragement while helping coaches communicate a difficult decision thoughtfully. By explaining the status and providing direction, the email can reduce uncertainty and follow-up questions about whether the dancer is still being considered.

If your program allows dancers who are released from recruiting consideration to attend open auditions, make that distinction clear in your own communication. Eligibility to participate in auditions remains subject to your school’s requirements.

You don’t need to have every recruiting decision finalized to communicate where a dancer stands today. Thoughtful review, accurate statuses, and clear follow-up help you build a process that supports both your staff and the dancers interested in your team.